Test Proctor Eligibility and Process

Thanks for Helping Trainers Begin a New Career

When you volunteer as a test proctor for the National Federation of Professional Trainers, you can support candidates as they launch their new career helping others reach their fitness goals.

As a NFPT test proctor, you will volunteer your time to securely administer the print version of the Certified Personal Trainer Exam to one or more NFPT test candidates.

To be an NFPT test proctor, you must demonstrate an understanding of, and comply with, the following:

  • The qualifications of and eligibility requirements for test proctors
  • The processes for test ordering, storage, handling and return delivery
  • Test security and confidentiality
  • Test administration procedures
  • Actions against breach and/or non-compliance of students and proctors

What’s Needed: Approval Checklist

1. Meet the following qualification requirements

You should:

  • Be of good moral character. You must not have been the subject of any judicial or administrative decisions involving offenses or violations of moral turpitude, among which are fraud, larceny, deceit, etc.
  • Be a high school graduate and at least 21 years old
  • Provide current employment and reference information (for example, a teacher’s license/credential and/or a professional letter of reference from your employer)
  • Be a teacher, education director, or other qualified education professional.
  • Be free of any conflicts of interest (for example, you cannot be an instructor of an NFPT or related fitness course or be a relative of the trainer candidate)
  • Complete the NFPT proctor training by reading and agreeing to the terms in the NFPT Proctor Training Manual and submit the Proctor Application and Agreement form stating the above requirements to be true and accurate representations of your character and qualifications


2. Complete Test Proctor Training

Training and instructions are provided in the NFPT Proctor Training Manual.


3. Apply and Agree to Proctor Terms

Once you understand the manual’s contents, you must submit the Proctor Application Agreement. Your agreement assures any tests you proctor can be validated and that NFPT’s proprietary material is protected.


4. Submit Identification Documents

Before your application can be processed, you should submit copies of your driver’s license or other government identification and your credentials. Appropriate credentials include a teaching license or a confirmation of your professional title, which can be in a letter of reference from your employer on company letterhead.

Email your documents to April Pattee, NFPT human resources director. Please allow at least a week for NFPT to process your application.


5. Submit a Request for the Exam

When you are approved to be an NFPT test proctor, you will receive an identification number to be used on the exam order form. Submit the form to April Pattee, NFPT’s human resources director, at least 15 business days before any upcoming test dates.

Testing Details

Test booklets will be shipped to the test proctor’s home via FedEx. The proctor must sign for the delivery and send confirmation of receipt to NFPT’s testing vendor.

Test administration for 15 or more candidates requires additional NFPT test proctors, one proctor per 15 people. All candidates must be supervised throughout the test’s duration.

The test has a two-hour time limit. This is a closed book exam with no assistance from proctors, other candidates, phones, computers, notebooks, etc.

The NFPT Proctor Training Manual includes instructions for test booklet receipt, confirmation of receipt, administration, handling and return. All instructions must be followed to ensure the program standards are met and the test score is valid.